Its release is still months away, but there’s reason to get excited about Office 2016. The latest version of Microsoft’s classic application package is adding new features designed specifically for today’s modern workforce, who are more mobile and collaborative than any generation before. Here are four of these head-turning features that are changing the way we use Office applications.
Cloud focus for Outlook attachments
Microsoft knows that sharing attachments amongst co-workers and teams can be a hassle. With many collaborators still sharing documents and files the old fashioned way – attaching it to an email and then sending to others – it’s easy for users to get confused and send an incorrect or outdated version.
To solve this problem, Microsoft is gently nudging us to use the cloud. Now when you add an attachment to an email, you’re asked if you’d also like to share a link to a file on your OneDrive, OneDrive for Business, or SharePoint account.
Showcasing easy ways to use Office better
If you’re like most people, you probably aren’t using Office to its full potential. And who can blame you? Between Word, Excel, PowerPoint and more, there are literally hundreds of features and tools you can use – if only you had the time to discover them all.
To help you get the most out of Office, Microsoft has now added a Tell Me box in the top center of your program title bar. This tool gives you an easy way to get questions answered. For example, if you want to project your desktop screen to a second monitor or create a graph in Excel, simply type your question into the Tell Me box and Microsoft will find the answers that most closely fit your search criteria.
Look out PowerPoint, here comes Sway – the new, hipper Office application that makes creating fluid, stylish presentations easy. With Sway, you can now gather content from various sources across the web and then easily organize it into a presentation that can be viewed on a smartphone, laptop, iPad, or other device.
What makes Sway more exciting than PowerPoint is in the process of gathering content: simply drag files, photos, or video from YouTube, OneDrive, and various social networks into the app. Once you have your content, you can easily organize it and adjust your design to create a unique look and feel for your presentation.
Better Data Protection
With Office 2016, Microsoft has raised the bar for data security. Now administrators can set and enable Data Loss Protection policies for Word, Excel, and PowerPoint.
Unlike in older versions of Office, administrators now have a range of security options at their disposal. For example, they can prevent data from being copied and pasted outside of Office 2016 applications, restrict files from being sent to certain individuals, and implement file-level encryption for Word, Excel, and Outlook.